Guidelines
CPCE Facilities iBooking System
Welcome to CPCE Facilities iBooking System for reserving the following facilities:
User Guidelines
- No food and drinks (except water) are allowed in Group Study Rooms.
- Furniture and equipment in the Group Study Rooms should not be removed.
- Any set-up or parts of the hardware and software of the computer in Group Study Rooms should not be removed or modified.
- The Library reserves the right to remove rooms from service for the purpose of maintenance or project etc.
Opening hours and booking services of sports facilities
|
Sports type / Facilities |
Basketball, volleyball, badminton, rehearsal room, fitness centre |
|
Opening hours |
Mondays to Fridays: 9:30 am to 10:30 pm* Saturdays: 9:30 am to 6:30 pm* Sundays and Public Holidays: Closed |
* During the facilities opening hours, some timeslots may not be available for external use due to court closures and/or reserved use.
|
Service |
Location |
Service Hours |
|---|---|---|
| Collection and Return of Access Cards to Rehearsal Room and Fitness Centre
|
CSAO Service Counter (WK-N3/F) |
Monday to Friday: 9:00 am to 5:00 pm Saturday, Sunday and Public Holidays: Closed |
|
Campus Facilities Management Office (WK-SLG08) |
Monday to Friday: 3:30 pm to 10:30 pm Saturday: 9:00 am to 7:00 pm Sunday and Public Holidays: Closed |
|
| Purchase of Guest Tickets |
CSAO Service Counter (WK-N3/F) |
Mondays to Fridays: 9:00 am to 5:30 pm Saturdays, Sundays and Public Holidays: Closed |
The opening / service hours may be adjusted during special periods. The latest arrangements will be posted on the CSAO website at https://sao.cpce-polyu.edu.hk.
The smart card should be returned to the CSAO Service Counter or the Campus Facilities Management Office immediately after use or no later than 12:00 noon on the following working day.
Who can book through the CPCE Facilities iBooking System?
The following users can make bookings through the System
- Eligible full-time HKCC and SPEED students.
- Eligible part-time students of PolyU-SPEED award programmes.
- Full-time staff of CPCE.
- Full-time staff of PolyU who have to perform designated duties on campus.
- Part-time staff and temporary staff of CPCE, including visiting lecturers, who have pre-registered with the College through their Unit Coordinators.
- For each guest’s use of sports facilities (excluding Fitness Centre), the host user shall purchase a non-refundable Guest Ticket^ at the amount of $20 at the CSAO Service Counter (WK-N3/F) (9:00 am to 5:30 pm, Mondays to Fridays) with validity for every 1-hour session.
- Security staff shall conduct random checking on the use of sports facilities. Any host user found entertaining a guest using the facilities without a guest ticket will be fined a penalty charge of $50 for each guest entertained.
- A student user can invite one paying guest at one time and a staff user can invite three paying guests at one time.
- The host user must accompany the guest when using the sports facilities at the session reserved. A guest without the presence of the host will lead to nullification of the booking and the guest shall be required to leave the premises.
- The host user shall not entertain guests for commercial purposes of any form and shall be held responsible for the conduct of the guests during their stay.
- Both the host user and the guests should observe all regulations regarding the use of sports facilities. The College maintains the right to request any guest to leave the premises if his / her behaviour bring nuisance to other users or disrupt the orderly operation of the campus.
- Non-compliance with the regulations by the host user shall lead to suspension of his / her right to use the sports facilities and to bring guests for use of sports facilities for a period of 14 days.
^ The guest tickets can only be used for the booking sessions on Saturdays until further notice.
How can I make a booking?
- Individual bookings can be made one week in advance through CPCE Facilities iBooking System at https://mbs.cpce-polyu.edu.hk/ibooking. Each individual can book only one session per day, except the Fitness Centre where users can book up to two consecutive sessions per day #.
- A booking confirmation will be sent to the user’s student / staff email account.
- Confirmed bookings cannot be transferred. If users anticipate that they will be unable to use the reserved facilities, they should cancel their bookings in advance so that the facilities can be released for booking by other users. Users are prohibited from transferring their confirmed bookings to other privately.
- The users who made the booking must be present when using the reserved facilities. They must present the booking confirmation email to access to the sports facilities and keep it for the entire period of booking for random checking.
# Booking restriction of the Fitness Centre currently relaxed for sessions after 6:30 p.m. until further notice, whereby users can book up to two extra sessions on the same day one week in advance.
Collection and return of smart-card
- Users need to borrow a smart-card for access to the Rehearsal Room and Fitness Centre at the following venues. They should present their valid student / staff ID cards together with the booking confirmation email for verification before collecting the smart-card:-
Location Service Hours CSAO’s Service Counter
(WK-N3/F)Monday to Friday: 9:00 am to 5:00 pm
(for booking sessions before 4:00 pm only)
Saturday, Sunday and Public Holidays: ClosedCampus Facilities Management Office
(WK-SLG08)Monday to Friday: 3:30 pm to 10:30 pm
(for booking sessions after 4:00 pm only)
Saturday: 9:00 am to 7:00 pm
Sunday and Public Holidays: Closed
- Users shall leave their student / staff ID cards as a record for collecting the smartcard.
- The smart-card must be returned to the CSAO Service Counter or the Campus Facilities Management Office immediately after use or no later than 12:00 noon on the following working day.
- Users are responsible for any loss or damage to the smart-card. A handling fee of $50 will be charged if the card is lost or damaged.
What are the booking charges and the maximum number of concurrent players allowed for the sports venues?
|
Sports Venue |
Charges for student ($/hr)** |
Charges for staff ($/hr)** |
Max. no. of players for competition & recreational activity |
Max. no. of players for training session under supervision of certified coaches |
|---|---|---|---|---|
|
Badminton Court |
10 |
20 |
4 |
6 |
|
Basketball/ Volleyball court |
21 |
42 |
12 |
24 |
|
Rehearsal Room |
10 |
20 |
25 |
25 |
|
Fitness Centre* |
3 (per head per 30 mins) |
6 (per head per 30 mins) |
12 |
16 |
* Only those who are 16 or above and have been trained to use the fitness equipment and able to provide fitness room training records endorsed by the CPCE Student Affairs Office can use the Fitness Centre.
** Booking charges currently waived for students and staff until further notice.
What are my booking limits?
Each user can book at the maximum of 60 mins per day. The following table shows the duration of each session of different venues:
|
|
Session per day |
Duration of each session |
|
Sports in Multi-Purpose Hall & Rehearsal Room |
1 |
60 mins |
|
Fitness Centre |
2 * |
30 mins |
* Booking restriction of the Fitness Centre currently relaxed for sessions after 6:30 p.m. until further notice, whereby users can book up to two extra sessions on the same day one week in advance.